Start with an Ops X-ray

Map the work. Make it flow.

A two-week, read-only X-ray reviews data from your CRM, lead tools, finance systems, ERP, spreadsheets and other sources. See where work waits, repeats or slips.

See the Ops X-ray Owner · CA · merchant banker · consultant

Evidence first. Workflow design next.

An SME owner and team member checking an order on a tablet in a warehouse — **One order. Many moving parts.**Illustrative scene

The hidden cost

The work gets stuck between tools.

Watch one distributor order travel from enquiry to delivery.

Before · manual handoffs

Illustrative

After · a designed workflow

Possible design

Infographic: capture once, apply stock, credit and approval rules, review exceptions, and send a clear update. Each step is labelled in the image.

Your systems stayCRM · leads · ERP · finance

Read-only firstEvidence before any build

People stay in controlNew workflow, clear ownership

Illustrative distributor scenario. It is not a customer case or measured result.

The human outcome

Fewer chases. Clear next steps.

A better workflow should feel different to the people who use it.

Illustrated employee, customer, and owner experience connected by one order flow. The image labels each outcome. — Employee: sees the next task and skips repeat entry. Customer: knows the order status and makes fewer chase calls. Owner: sees a blocker before the next meeting. Illustrative outcomes to validate in each business.

Employee: sees the next task and skips repeat entry. Customer: knows the order status and makes fewer chase calls. Owner: sees a blocker before the next meeting. Illustrative outcomes to validate in each business.

Intended outcomes to validate in each business.

Why now

AI helps with the messy edges. People keep the call.

Four-stage diagram: emails, forms, and orders enter; AI extracts fields and flags gaps; known rules check stock, credit, and approvals; people review exceptions and own the outcome. — AI interprets variable input and flags missing details. Rules apply repeatable checks. People decide exceptions and own the outcome.

A financial consultant and manufacturing business owner reviewing figures together — **Start with the number.**Illustrative conversation

For the trusted advisor

Follow the operational cause behind the number.

A financial signal can point to a workflow worth examining.

Look for a process to examine. The signal alone is not a diagnosis.

Illustrated advisor map: a finance person reviews overdue invoices; a completed-job worker points to a late invoice with a concerned expression; an accounts administrator repeats credit-note corrections. Each signal connects to a workflow to inspect and a discussion question. These are prompts, not diagnoses. — Rising debtor days: inspect the order-to-invoice path and ask where work waits after delivery. Completed work with a late invoice: inspect the completion-to-billing handoff and ask who triggers the invoice. Recurring credit notes: inspect order changes and re-entry, then ask where changes enter the order.

Rising debtor days: inspect the order-to-invoice path and ask where work waits after delivery. Completed work with a late invoice: inspect the completion-to-billing handoff and ask who triggers the invoice. Recurring credit notes: inspect order changes and re-entry, then ask where changes enter the order.

Make value measurable

Count the cost of drag before promising value.

Start with today's effort. Measure again in a pilot.

Illustrative baseline · change the inputs

Hours / weekPeople₹ / hour52 weeksAnnual effort

Hours / person / week People Cost / hour · ₹

Current annual effort cost₹3,12,000

Hours in scope624 / yr

Baseline estimate. Not savings, a forecast or a promise.

Start small. Learn fast.

Two weeks.
Read-only.
A clear next move.

Gather data across CRM, lead tools, finance, ERP, spreadsheets and other systems. Reconcile, map workarounds and rank fixes.

01 The clock starts when access is ready.

Illustrative four-step Ops X-ray: gather data read-only from CRM, lead tools, finance systems, ERP, spreadsheets and other sources; reconcile figures and exceptions; rank fixes by costing the top 50 orders or parts; then decide whether finance’s numbers support the next step. — Illustrative scenes: read-only data gathering across existing systems; reconcile figures and exceptions; rank fixes by costing the top 50 orders or parts; decide whether finance’s numbers support the next step.

Illustrative scenes: read-only data gathering across existing systems; reconcile figures and exceptions; rank fixes by costing the top 50 orders or parts; decide whether finance’s numbers support the next step.

What you leave with

Reconciled figures
Workaround map
Ranked fixes
Fixed-price next step

See all five deliverables

Reconciled figures with exceptions
Cost of the top 50 orders or parts
A map of team workarounds
Up to five ranked fixes—or a written finding that none meet the threshold
A fixed-price quote for the next stage

Bring three things

One messy order
One late invoice
One report rebuilt by hand

Gate: continue only if one fix is worth more than its build cost in a year, by finance's numbers.

Trust is designed in

Your systems stay the source of truth.

Conceptual control diagram showing CRM, lead, finance and ERP systems linked to a workflow layer; people review exceptions; records stay in their source systems. Ops X-ray access is read-only, support is logged and the workflow runs in the customer’s cloud. — Design principle: connect existing systems, including CRM, lead, finance, ERP and spreadsheet tools, to a workflow layer; send exceptions to people and keep records in their source systems. Published controls: the Ops X-ray starts read-only, support access is logged, and the workflow runs in the customer's cloud.

These are published BuildMySaaS statements. Support access is logged.

Published test result 1,515 / 1,516

Leads accelerator

Vouchers reconciled (99.9%), as published on the BuildMySaaS site. A test result, not a named customer case.

The questions owners ask

“Do we replace our systems?”

No. The X-ray starts with read-only data from the systems you use. Any next workflow is designed around what should remain.

“Will AI act on its own?”

AI can interpret and flag. Rules route known steps. People approve consequential choices.

“What if the data is messy?”

The X-ray starts read-only and records exceptions before any build decision.

How we engage

Earn the next step with evidence.

Health Check → Insight → Ease + Fit → Grow.

00 · Early access

Health Check

No fee. Listed as a free early-access offer.

Ask BuildMySaaS for current details.

01 · Insight · 2 weeks

Ops X-ray

Fixed price. Read-only. Reconcile, map, rank.

₹2,50,000India · US$9,500 · €8,500 · AED 35,000

Gate: one fix is worth more than its build cost in a year, by finance's numbers.

02–03 · Ease + Fit

Pilot & build

4–8 weeks together. Priced by milestone.

₹8–25 LUS$35–90k · €32–80k · AED 130–330k

Gates: users complete the flow in 4 of 5 weeks; finance closes on the figures.

04 · Grow

Measured expansion

Quote set after the X-ray. Add only what the measured gap needs.

₹25–80 LUS$90–300k · €80–260k · AED 330k–1.1M typical range

Gate: the agreed module metric moves.

Ops X-ray timing starts when read-only access is ready. BuildMySaaS says it takes on at most two X-rays at a time. Pricing and terms can change; confirm before quoting.